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Accounts Payable
Command
Post 3000 includes a complete accounting
system that is fully integrated with the
rest of the program. The system incorporates
many features of the best accounting packages
commercially available, while targeting
the primary concerns of individuals running
a service company's accounting department.
You really can't achieve this by merely
providing a link to a 3rd-party package
(which our competitors have generally
done), but most software companies don't
want to invest the time and effort into
"building a better accounting mousetrap,"
so they don't. Service Dispatch Systems
has a different philosophy: we're committed
to providing a package that's truly complete
in all respects. You don't buy a car without
an engine — why buy business software
that can't grow with you as your accounting
needs become more complex?.
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(Click to Enlarge)
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| This is a glimpse of the
Vendor window in the Command
Post 3000 Accounts Payable module.
The complete status of each individual vendor,
and the default General Ledger distribution
accounts for the vendor's invoices, are easy
to review and act upon. Subcontractors are
identified here, and the appropriate paperwork
(1099s, etc.) flagged for generation at the
correct intervals. User selections at the
bottom of the screen allow display of open
vendor invoices ("All," "Unpaid,"
or "Due"), and the summary line
in the center of the screen shows the aging
status of total balances from all open invoices. |
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| Amending invoices is also
a key utility in any Accounts Payable system.
The images to the left can be clicked to be
viewed in a larger format, so that you can
review each of the applicable functions that
govern the invoice amendment process. Distribution
of amended invoice amounts to various applicable
General Ledger account numbers is handled
here, as are any other required adjustments
to the invoice. |
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| Application of payments to
a given Vendor Invoice allows separate entry
of tax and discount amounts for reporting
and tax filing purposes. Checks can be automatically
generated or flagged for manual check entry
if necessary. The proper bank and checking
account are identified so that the transactions
are reflected in the correct place and the
Cash GL accounts updated properly. Note that
the bottom half of these screens remains fairly
constant, providing the vendor invoice listing
you've specified using the option buttons
at the lower left. |
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| Reports are not "hard-wired"
in Command Post
3000's accounting modules (e.g., nine
buttons to correspond to nine reports total).
Rather, an expandable list of accounting reports
is provided. As the system evolves, the reporting
power of the accounting modules continues
to grow. Service
Dispatch System does, in fact, "take
requests" for industry-specific reports
that enhance the power of the Command
Post 3000 built-in suite of accounting
tools, and prioritizes them alongside its
in-house list of desirable reports that are
continually under development. This module,
and our approach to it, illustrates our contention
that our software will never be static, because
our users' needs never stop evolving and growing.
Room for growth is built in. |
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| As in all other cases throughout
the Command Post
3000 system, you can always preview
a report prior to sending out to your attached
printers. The example to the left is a Past
Due Aging Report for all vendors within the
system. Unlike the Flat Rate printouts, which
were designed to print on special custom preprinted
paper available from Service
Dispatch Systems, all accounting reports
are designed to be printed on plain white
paper. Check printing can be easily customized
to utilize whatever check stock the user requires. |
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